Terms and conditions regarding the use of photo files from Danish Arctic Institute
Digitized photographs, hereafter called photo files, are free to use. However, any form of non-private use requires the written approval of Danish Arctic Institute (DAI). For photo files in high resolution, users must either be logged in on the database arktiskebilleder.dk, where after the file/files can be requested directly from arktiskebilleder.dk or by contacting the archive. For requests of more than 20 photo files Danish Arctic Institute may charge a handling fee.
When you use photo files from arktiskebilleder.dk, you must be aware that you are responsible for crediting correctly and complying with the conditions set out by the Danish Copyright Act. In addition, the material must not be used in contexts that discredit the photographer's reputation or integrity, or violate the personal reputation or privacy of the person(s) depicted.
Crediting when using photo files
When using photo files from DAI, the following must always appear: Photo: The photographer's name, Danish Arctic Institute. The name of the photographer can be found on arktiskebilleder.dk. If the photographer's name is unknown, state: Photo: Unknown photographer, Danish Arctic Institute.
DAI has two collections with a special status, where the following credit must be used:
When using photo files where Jette Bang is the photographer, state: Jette Bang Photo, VISDA, Danish Arctic Institute. Please note, that the user/costumer is responsible for contacting VISDA (www.visda.dk) for the purpose of settling the artist's rights.
When using photographs concerning the Denmark Expedition (Danmark-Ekspeditionen), state: Photo: The photographer's name, Trolle-Legatet/Danish Arctic Institute.
Rights when using photo files
DAI owns the original photographs and the photo files thereof. Users may use the photo files, whereas the ownership of the photo is not transferred. The photo file cannot be uploaded to social media or the internet in high resolution.
Terms and conditions regarding the purchase and use of other digitized files from Danish Arctic Institute
Maps, art, and objects are digitized and uploaded to the database arktiskebilleder.dk in MP4 format and/or JPEG. If you want another type of file (JPEG or TIFF) then the uploaded file, please contact DAI.
Audio recordings are uploaded to arktiskebilleder.dk in MP3 format. If you want to download the audio files it requires you to be logged in on arktiskebilleder.dk. The audio files can – for the most part - also be delivered in WAV format by contacting DAI.
When using material from arktiskebilleder.dk you must be aware, that you are responsible for crediting correctly and complying with the conditions set out by the Copyright Act.
Crediting when using other digitized files
Art and objects: When using these digital files, the following must always appear: The artist's name, Danish Arctic Institute. Is the artist unknown and therefor not stated, simply state: Danish Arctic Institute.
If an artist is still alive, or has passed away less than 70 years ago, the following must be stated: The artist's name, VISDA, Danish Arctic Institute. Please note, that the user/costumer is responsible for contacting VISDA (www.visda.dk) for the purpose of settling the artist's rights.
Maps: When using digital maps from DAI, the following must always appear: The name of the map issuer, Danish Arctic Institute. If the map issuer's name does not appear at the map or on arktiskebilleder.dk, simply state: Danish Arctic Institute.
Audio recordings: When using audio files, it must be stated in text and/or speech that the original recording belongs to DAI.
Prices when using other digitized files
For private users who only use these other digitized files from DAI in a private context, requests are free of payment. For use in commercial or institutional contexts, there will be a charge, in accordance with the prices below.
Price for one digital file (maps, art, objects, and audio):
Commercial customers (publishers, newspapers, private companies, etc.) DKK 700 excl. VAT
Non-commercial customers (museums, institutions, schools, etc.) DKK 350 excl. VAT
For each purchase, a handling is added DKK 100 excl. VAT
When purchasing a large number of digital files, a quantity discount is offered.
Terms of trade and rights when using other digitized files
Purchasing a digital file from the DAI's archive means acquiring a digital copy in high resolution (minimum 300 dpi TIFF or JPEG) of the desired file or an audio file in MP3 format (or WAV format if desired and available).
The acquisition only applies to use in a specific context; the file must not be reused in other contexts without explicitly permission, and the file must not be posted on social media or the Internet in high resolution. Digital files from DAI may not be resold or passed on to third parties. It is impossible for a user to achieve exclusive rights to digital files from DAI.
DAI owns the original maps, works of art, objects and audio recordings and the associated digital files. What is sold is thus not the archival object, but only the right to use of a digital file. The price charged goes to the registration and storage of these archival items as well as presentation on the Internet. The cost of this is not covered by the revenue from the sale of digital files; therefore, every year DAI applies private funds for financial support for the archive's preservation and updating.
Some map files cannot be sold due to copyright, e.g. nautical charts from ‘Geodætisk Institut’ and its predecessors. Maps containing data from the Danish Geodata Agency are shown on arktiskebilleder.dk on a special license ’© Geodatastyrelsen - GST-320-0381’ and the files cannot be sold by DAI.
Some audio recordings belong to other institutions (Danmarks Radio [Radio Denmark], Kalaallit Nunaata Radioa [Radio Greenland] or others), as indicated on arktiskebilleder.dk. They cannot be played online, only here at DAI.
Payment when using other digitized files
When digital files are purchased from DAI, an invoice with prices and payment information will be issued. Customers are requested to provide name, postal address, and e-mail address as well as any special billing information: EAN number, GL number, contact person or other. For foreign business customers within the EU, please inform about the company's SWIFT/BIC and Iban-number. Payment is expected as a bank transfer to DAI's account in Jyske Bank. Please, let DAI know in beforehand, if any other form of payment is desired – and an appropriate fee will be added.
Documents (www.arktiskinstitut.dk/eng/archives/Document Archive)
A detailed registry of DAI's documents is available at the website. The original documents can be accessed only at DAI and by agreement with the archivist. By further agreement and payment, it is possible to have selected documents scanned or copied.
If material from DAI's document archive is used in another context, reference must be made by stating the institute's name and the individual collection number, eg: Danish Arctic Institute, A 300, lb.nr. 24.
Photo manager Stig S. Rasmussen: 3231 5051 / [email protected]
Archive manager Jørgen Trondhjem: 3231 5055 / [email protected]
Danish Arctic Institute, September 2023, Anne Mette Randrup Jørgensen, director