All users are free to download and use digital files from Danish Arctic Institute (DAI) as they are presented in the database, including the institute's logo. However, there are some limitations, which appear below and in relation to relevant subjects in the database, respectively.

Photographs
For photographs in high resolution and without a logo, users must be logged in. Hereafter, the file/files can be ordered directly from the database or by contacting the archive.

Maps, art, and objects
They are uploaded in MP4 format. Users, who want to download and use the individual image files (JPEG or TIFF) in another context, must log-in and contact the archive.

Audio recordings
They are uploaded in MP3 format and can be delivered in WAV format. Users, who want to download and use the audio files (MP3 or WAV) in another context, must log-in and contact the archive.

Prices
For private users who only use digital files from DAI in a private context, download is free of payment. For use in commercial or institutional contexts, there will be a charge, in accordance with the prices below. The acquired image file(s) are to be downloaded from the user's profile in the database. For maps, art, objects, and audio, the desired file or files will be delivered via e-mail or WeTransfer. Price for one digital file (photographs, maps, art, objects, and audio):

Commercial customers (publishers, newspapers, private companies, etc.) DKK 700 excl. VAT
Non-commercial customers (museums, institutions, schools, etc.) DKK 350 excl. VAT
For each purchase, a handling is added DKK 100 excl. VAT
When purchasing a large number of digital files, a quantity discount is offered.

Terms of trade and rights
Purchasing a digital file from the DAI's archive means acquiring a digital copy in high resolution (minimum 300 dpi) of the desired photograph/subject or an audio file in MP3 format (or WAV format if desired and available).

The acquisition only applies to use in a specific context; the file must not be reused in other contexts without explicitly permission, and the file must not be posted on the Internet in high resolution, making download possible by a third party. Digital files from DAI may not be resold or passed on to third parties. It is impossible for a user to achieve exclusive rights to digital files from DAI.

DAI owns the original photographs, maps, works of art, objects and audio recordings and the associated digital files. What is sold is thus not the photograph, the map, the work of art, the object, or the audio recording, but only the right to use of a digital file. The price charged goes to the registration and storage of archival items as well as presentation on the Internet. The cost of this is not covered by the revenue from the sale of digital files; therefore, every year DAI applies private funds for financial support for the archive's preservation and updating.

Payment
When digital files are purchased from DAI, an invoice with prices and payment information will be issued. Customers are requested to provide name, postal address, and e-mail address as well as any special billing information: EAN number, GL number, contact person or other. For foreign business customers within the EU, please inform about the company's VAT number. Payment is expected as a bank transfer to DAI's account in Jyske Bank. Please, led DAI know in beforehand, if any other form of payment is desired – and an appropriate fee will be added.

Credit
Photographs:
When using photographs from DAI, the following must always appear: Photo: The photographer's name, Danish Arctic Institute. The name of the photographer appears in the database. If the photographer's name is unknown, state: Photo: Unknown photographer, Danish Arctic Institute.
DAI has two collections with a special status, where the following credit must be used:
When purchasing photographs where Jette Bang is the photographer, state: Jette Bang Photo/Danish Arctic Institute. Please note, that the user/costumer is responsible for contacting VISDA (www.visda.dk) for the purpose of settling the artist's rights.
When purchasing photographs concerning the Denmark Expedition (Danmark-Ekspeditionen), state: Photo: The photographer's name, Trolle-Legatet/Danish Arctic Institute.

Art and objects:
When using digital files related to art, the following must always appear: The artist's name, Danish Arctic Institute. In the case of objects where there is no artist, simply state: Danish Arctic Institute.
If an artist is still alive, or he passed away less than 70 years ago, the following must be stated: The artist's name, VISDA, Danish Arctic Institute. Please note, that the user/costumer is responsible for contacting VISDA (www.visda.dk) for the purpose of settling the artist's rights.

Maps:
When using maps from DAI, the following must always appear: The name of the map issuer, Danish Arctic Institute. If the map issuer's name does not appear at the map or in the database, simply state: Danish Arctic Institute.

Audio recordings:
When using audio files, it must be stated in text and/or speech that the original recording belongs to DAI. Some audio recordings belong to other institutions (Danmarks Radio [Radio Denmark], Kalaallit Nunaata Radioa [Radio Greenland] or others), which appears from the information in the database. When using these files, the user/costumer is responsible for clarifying the rights with the initial right holder!

Ethics
All photographs accessible in the database are either owned by DAI or deposited with the institute with full rights of use. The database follows the Danish Data Protection Agency’s guidelines, which means, among other things, that DAI is aware of ethical issues and requirements for permits. In some cases, photographs are not available, but only the accompanying description. This means that the motif can be searched; but if the user wants access to the photograph he/she must contact the archive. However, if a user finds a photograph in the database, which should not be public accessible, we kindly encourage user to contact DAI.

Documents
(www.arktiskinstitut.dk/eng/archives/Document Archive)
A detailed registrant of DAI's documents is available at the website. Access to the original documents is obtained by physical visit and by agreement with the archivist. By further agreement and payment, it is possible to have selected documents scanned or copied.
If material from DAI's document archive is used in another context, reference is made by stating the institute's name and the individual collection number, eg: Danish Arctic Institute, A 300, lb.nr. 24.

Further information
Photo manager Stig S. Rasmussen: 3231 5051 / foto@arktisk.dk
Archive manager Jørgen Trondhjem: 3231 5055 / arkiverne@arktisk.dk